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Date: September 29, 2005
Control: Administration 005
Title: Corporation Elections
Purpose: To conduct elections of the Executive members of the Corporation
To ensure continuity with the corporation executive and allow sufficient time to process the call for nominations, ballots and return mail giving the share holders due process as per the motion at the National Convention in August 2005 in Ottawa.
The Corporation shall hold elections by written ballot every two years as outlined in the Corporation Bylaws.
A committee of four persons shall be required to conduct the election, the immediate Past President namely Collector, a Scrutineer, and two Counters. The Corporation Executive shall approve the committee members list submitted by the Past President.
The committee shall prepare the Call for Nomination document to be issued to all shareholders (members in good standing) in an appropriate issue of the national newsletter and receive the completed documents.
The Committee shall verify that Nominator and Nominee must be Members in good standing. Nominations do not need a seconder.
Nominators should receive a note of agreement from the Nominee complete with a short biography – this is to be requested in and submitted with the Call for Nominations. The Committee shall retain the written acceptances and the short biography until the election has been declared.
Timeline for returned nominations and ballots shall be 30 days as established in the Corporation Bylaws.
Ballots shall be mailed to Collector by the closing date printed on the ballot. The Collector shall verify eligibility with a membership list; remove all return addresses from the envelopes prior to delivery to the Scrutineer. Envelopes for return of ballot shall be clearly marked. Ballots must be numbered and a list of issued ballot numbers (no names) given to the Scrutineer. Scrutineer validates ballot number to a list and forwards the ballots to Counters. Counters each have a tabulation form and record votes individually. If ballot numbers agree, a joint summary is prepared and signed by the Counters and Scrutineer. The results will be delivered to the shareholders at a General meeting.
An election shall be declared on the individual receiving the majority votes as detailed in the Bylaws.
The length of term for the Executive positions shall be a two-year duration for a maximum of two terms. In the case of a vacancy, the Board shall appoint a person to fill this office until an election is held.
Resignation from any office shall be in writing, directed to the Board and shall be effective upon acceptance from the Board.
| President: ___________________ Carol Hadley Date: ____________________ |
Secretary: ___________________ Jim Trick Date:_____________________ |
| Rev # | Date | Change Description | Approval Method | Reference* | Remarks |
| 1 | Jan '13 | Converted to HTML. Minor update. | BOD Meeting 23 Jan | Minutes | |
* should link to meeting minutes
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